The Unified Asset Operating System
Every room, routine, and audit in one place. Staff report anything, in any language, and it becomes structured work — routed to the right person automatically.
Scan → send a task to the screen
Pick a problem on your phone, in any language. Watch it get triaged here →
Works alongside your PMS · EU-hosted · Live in days
Waiting for a scan
Pick a problem on your phone — watch it get read, located, assigned and scheduled, right here.
Queue · this session
Towels missing
210 · Ana
Bulb out — corridor
3F · Marco
The substrate
Every room in every hotel sits on one shared model. Switch from The Marlowe to Casa Lúmen with a click. Compare compliance across the group from a single screen. Add the fifth property next year without buying anything new.
A group GM who used to spend an afternoon reconciling compliance across three properties does it in ten minutes. A maintenance lead who used to triangulate WhatsApp threads opens one queue. Cross-property staff are added once and seen everywhere.
Three properties · one shared spatial model
Three hotels today. The tenth runs the same way. Floor plans in, spatial model out — built by us before anyone on your team logs in.
Group admins move between properties without re-logging. Property-level managers see only what they should. Same sign-in, scoped access, every time.
Same compliance metrics. Same activity feed. Same dashboard. Group reports roll up automatically. Property reports stay isolated.
“Your PMS handles guest reservations. Vabumi handles everything that happens inside the building.”
How it feels to use
A housekeeper at The Marlowe finds a leak in Room 209. She sends a WhatsApp voice note in Portuguese. No app. No login. No form.
Sixty seconds later it's a tracked task on the maintenance lead's phone, pinned to the room, with a clock and a name attached. The duty manager sees it on the dashboard within seconds. The carpet doesn't stain. The guest doesn't complain at checkout. The morning standup doesn't begin with “did anyone follow up on…”.
STEP 01
WhatsApp, voice, QR scan, or typed. Whatever your team already uses. No app to install, no training to schedule.
STEP 02
Location, category, urgency — extracted automatically. Manual fallback is always one tap away.
STEP 03
Routed by skills, current workload, and who's on shift. Vendors and contractors are tracked without needing a Vabumi account.
STEP 04
Photo, timestamp, attribution. A permanent record per room, per object — searchable for the life of the account.
STEP 05
Completion rates, compliance trends, recurring issues. Monthly reports exportable as PDF for stakeholders or audits.
The leverage
A duty manager's day used to be mostly routing. Tell Carlos. Ask housekeeping. Did anyone follow up on the bathroom thing? That's not management — it's air traffic control with no radar. Vabumi pulls that load off your team. Here's what changes.
01
Tasks reach the right person without going through you. The duty manager isn't the routing layer anymore — the spatial model is. Your morning standup stops being a roll call of yesterday's unresolved threads.
Time back
~45 min / day per duty manager
02
Every task has a photo, a timestamp, and a name. The audit log writes itself as work gets done. When the safety inspector arrives, you don't dig through binders — you pull a PDF.
Time back
~3–5 hours per audit cycle
03
The dashboard surfaces what needs attention right now — overdue, unassigned, flagged, urgent — and the patterns underneath: which equipment fails most, which routines slip, which property is drifting. You move from triaging to deciding.
Time back
The difference between reactive and compounding
“For the first time, I'm running the hotel instead of chasing it.”
See it in your building
We build the spatial model for you. You see your property running on a unified operating system in days — without a procurement cycle, without a six-figure setup fee, without a year-long commitment. No floor plans? We scan on-site.
Step 01
Floor plans in, spatial model out. Built by us.
Your time: ~1 hour to gather plans
Step 02
One working session covers seasonal patterns, equipment quirks, who handles what, which routines carry over.
Your time: ~2 hours
Step 03
Team accounts created. Notifications and languages set. Vendors added.
Your time: ~30 min, optional
Step 04
We come on-site for the showcase. We're around the corner.
Your time: opening day
Talk to us
Lisbon · Vabumi HQ
We'll walk you through the whole loop on your floor plans, your routines, your team's daily flow — end to end, in about twenty minutes.
We're in Lisbon, and we come on-site when it helps.