Hotel maintenance, without the chaos

Maintenance that works like talking to a colleague

No forms. No training. No dashboard overload. Report issues in plain language — Vabumi routes, translates, and tracks everything automatically.

Request a demo See how it works

Works across shifts and departments

Clear ownership from report to resolution

Every issue becomes trackable history

Online

Elevator maintenance scheduled 3 PM — João, XYZ Elevadosscheduled

Multiple input channels

However your team works, everything becomes a tracked task

No new apps to install. Staff use what they already have. The system does the rest.

WhatsApp or text

Staff send a message in any language. Vabumi creates a task and translates it automatically.

No app required

Voice message

Record a voice note on any device. Vabumi transcribes and logs it as a task with full context.

Hands-free reporting

QR code scan

Every room and object has a QR code. Scan it to instantly start a routine or report a task, pinned to that exact location.

Location-aware by default

Spatial awareness

Work that lives where it happens

Every floor, room, and object is part of the model. Tasks are pinned to exact locations, routines run on specific equipment, and the history stays with each of them.

Every floor, room, and object has a place in the model. So does every task, routine, and maintenance record.

For managers

Full visibility. No micromanagement.

See what's overdue, what's unassigned, and who's carrying what. At a glance.

Reported today

Due today

Overdue

Unassigned

Team workload

Today

Miguel Santos

5 tasks

Ana Silva

1 tasks

João Costa

1 tasks

Today's schedule

8:00 AM

Morning routine — Floor 1

9:42 AM

Sofa in TV lounge broken

2:00 PM

Fire extinguisher inspection

What's overdue, where, and since when

Team workload at a glance. No status calls needed.

Full task history, without asking for updates

For your team

Your team always knows what to do next

Every worker sees only their own tasks, in order, with location and context already attached. No WhatsApp broadcasts. No morning briefings.

My Work Queue

Morning shift

Sofa in TV lounge broken. Please fix

TV Lounge · Floor 1

Due now

Shower issue in Room 208

Room 208 · Floor 2

Due today

Fire extinguisher inspection

Main · Floor 1

Due 2:00 PM

Prioritized task list, ready at shift start

Location and context included. No guessing.

No threads to search. No verbal handovers.

Send a WhatsApp. Get a tracked task.

Staff use WhatsApp the way they already do. Vabumi receives it, translates it, and turns it into a task. No app, no form, no training.

From Johnny

Everyone works in their own language, automatically

A cleaner reports in Portuguese. A technician works in German. A manager reviews in English. The system stays aligned.

Sofa in tv lounge broken. Please fix

The sofa needs repair, guests have complained.

Comments

Maria (Housekeeping)

9:45 AM

There is also a broken faucet in room 307

Jani-Tor (Maintenance)

9:52 AM

I will come within the hour

Manager

9:55 AM

Thank you both. Priority is guest experience.

Daily routines, documented automatically

Cleaning schedules, safety checks, fire inspections, preventive maintenance. Done and recorded, no paperwork needed.

Daily pool safety check

Completed at 7:15 AM

Kitchen deep clean

Completed at 6:30 AM

Fire extinguisher inspection

Scheduled for 2:00 PM

Lobby plant watering

Scheduled for 4:00 PM

Fire extinguisher inspection — item failed

Task created automatically → assigned to Maintenance

Every routine becomes a report. Every failed item creates a task, automatically.

Built-in accountability

Prove what got done. Automatically.

Every task and routine is logged automatically. No paperwork, no extra steps.

This week's summary

March 10 – 16, 2026

Routines completed

Missed

Task completion rate87%

Per-member breakdown

Miguel Santos

12 completed, 6 open

Ana Silva

9 completed, 0 open

João Costa

7 completed, 1 open

Export as PDF for compliance documentation· Any date range

Common questions

Everything you need to know

How does the WhatsApp integration work?

Staff send a WhatsApp message to a Vabumi number, in any language, at any time. The system reads it, creates a task, translates it if needed, and routes it to the right person. Nothing is installed on their phones.

Do all staff need to download an app?

No. Workers can report tasks via WhatsApp or by scanning a QR code with their phone camera. Only managers and supervisors use the web app.

Does every staff member need to be set up in a specific language?

Each user has a preferred language in their profile — you set it once during onboarding. After that, every task, comment, and notification they see is in that language. A manager in English and a cleaner in Portuguese are looking at the same task, each reading their version. No one needs to translate anything manually.

What happens when a routine item is marked as failed?

If a staff member flags an item as failed during a routine — a broken fixture, a missing supply, anything — Vabumi automatically creates a follow-up task and assigns it to the right person. The follow-up exists before the routine is even finished. Nothing falls through.

Can I see what my team actually did, and when?

Yes. Every completed task and routine is logged with who did it, when, and what the outcome was. You can filter by date range, team member, or location. It's always there — no chasing people for updates.

See how this works for your hotel

Tell us about your property and we'll show you a tailored demo.